Contractors often collect the most important project information while walking, measuring, answering questions, and thinking through the work. AI can help turn spoken field notes, permitted conversations, uploaded audio, or written details into a structured first draft.
What AI can help with
Organize scope
Group discussed work into demolition, materials, labor, trades, permits, allowances, and other useful sections.
Surface details
Pull product preferences, quantities mentioned aloud, customer priorities, and decisions still awaiting confirmation into one draft.
Draft line items
Create an editable starting point that the contractor can price, combine, separate, add to, or remove.
Connect evidence
Keep estimate items tied to the supplied job details so the contractor can review what was actually captured.
What AI cannot safely verify by itself
- Field measurements or hidden site conditions
- Whether a wall is load-bearing or a design is structurally adequate
- Current local material prices, labor rates, taxes, or permit fees
- Code requirements, licensing rules, engineering needs, or inspection requirements
- Supplier availability, delivery dates, or product compatibility
- Your company’s overhead, profit target, workload, or risk tolerance
- Whether the final written scope matches the customer’s legal agreement
Better input produces a more useful draft
As you measure the job, speak clearly about the information you want reflected in the estimate. You can also record a permitted walkthrough, upload audio, or paste written notes. Confirm uncertain details instead of guessing.
Useful details to say aloud
- Room or work-area dimensions
- Existing conditions and items being removed
- Material type, product level, finish, and owner selections
- Who supplies each item
- Access, protection, cleanup, and disposal requirements
- Electrical, plumbing, HVAC, structural, or specialty-trade work
- Permits, inspections, allowances, options, and exclusions
- Questions that need a later site visit or professional evaluation
A responsible five-step workflow
- Choose your input. Record yourself, capture a permitted walkthrough, upload audio, or type and paste notes.
- Capture the job. Include scope, measurements, selections, unknowns, and customer priorities. Get permission before recording anyone else.
- Generate a draft. Let AI organize the supplied details into editable estimate sections and line items.
- Verify and price. Check the site, quantities, scope, supplier quotes, labor, taxes, permits, overhead, and profit.
- Send and save. Deliver the reviewed estimate and keep the final copy under the customer record.
The contractor’s final-review questions
- Is every included task physically possible and clearly described?
- Did the draft add anything the customer never requested?
- Did it miss a verbal promise, preparation step, trade, or cleanup item?
- Are all measurements and quantities independently verified?
- Are prices based on current information for this job and location?
- Are unknowns handled through investigation, an allowance, an exclusion, or a change-order process?
- Could the customer understand what is—and is not—included?
Capture the job your way.
Speak measurements, record permitted audio, or paste written notes. BidCraft drafts an editable estimate and keeps the customer history organized—while your judgment stays in charge.
Try BidCraft free for 30 days